Enrolment Policy

Enrolment Policy: This enrolment policy is set out in accordance with the provisions of the Educ. Act 1998. The board of management trusts that by doing so that parents will be assisted in relation to enrolment matters.

Denominational Character: Ballyleague N.S. is a Catholic co-educational primary school and upholds the Catholic ethos. The school’s patron is Bishop Kevin Doran of the Diocese of Elphin.

Funding: Funding is dependent on the grants and teacher resources provided by the Department of Education and Skills. Ballyleague N.S. operates within the regulations laid down from time to time by the Department of Education and Skills. Voluntary funding is also undertaken by Ballyleague N.S. Parents Association during the course of the school year, or as required.

Curricular Programmes and Classes Taught: Ballyleague N.S. follows the curricular programmes for classes from junior infants to sixth, as prescribed by the Department of Education and Skills. DES programmes are amended from time to time, in accordance with Sections 9 and 30 of the Education Act (1998).

It is the policy of Ballyleague N.S. to provide primary education for the children of the parish’s catchment area on the basis of inclusiveness, parental choice, diversity and thereafter room allowing, pupils from outside the catchment area may be accepted on the same basis.

Within the context and parameters of DES regulations and programmes, the rights of the Patron, as set out in the Education Act, and the funding and resources available. Ballyleague N.S. supports the principles of:

Inclusiveness: children with a disability or other special educational needs may enrol in Ballyleague N.S.

Parental Choice: Ballyleague N.S. respects parental choice in relation to enrolment.

Diversity: Ballyleague N.S. respects diversity of values, beliefs, languages and ways of life in society.

Application Procedures: Parents considering enrolling their child/children in Ballyleague N.S. may attend an Enrolment Afternoon/Evening, usually held in the month of February. The school community is informed of the date, time and venue for Enrolment via:

  • The Parish Newsletter

  • School web-site

  • Text to Parents

  • Informing pupils already in the school

  • Notice in the local papers

  • Notices displayed locally and in the school


Parents will be requested to complete an enrolment form detailing the following information:


  • Pupil’s name, age, address, date of birth

  • Names, addresses, phone numbers of pupil’s parents/guardians

  • Contact phone numbers in case of an emergency

  • Evidence of birth certificate

  • Religion

  • Date and place of baptism if applicable

  • Contact details for the Pre-School attended by the child

  • Parental consent for Pre-School transfer information

  • Previous primary schools attended, if any, and reasons for transfer

  • Details of professionally diagnosed illnesses/medical conditions which may affect the child’s physical, emotional, behavioural, social, intellectual development.

  • Details of psychological reports.

  • Details of any concerns they may have in relation to their child’s behaviour or needs since the time they were born until now

  • Any other relevant information to be disclosed, including any such other information as may be prescribed under the Education Welfare Act 2000.

Filling in an application form does not guarantee a place in the school. Failure to supply any relevant information requested by the school or failure to make reasonable arrangements to meet with the school authorities to discuss the application may result in a child being refused admission to the school.

Decision Making: The board of management in accordance with school policy makes decisions in relation to completed applications for enrolments and parents will be notified in writing, accordingly, by the principal, within 21 days.

The board of management of Ballyleague N.S.  in its enrolment policy respects the rights of the existing school community and the children already enrolled. Consequently, the board of management, through the principal, reserves the right to determine the maximum number of children in each class, bearing in mind:

  • Health, welfare and needs of all children.

  • Physical space in relation to class size, staffing provision and accommodation.

  • Children applying for places who have siblings already in the school

  • Children of staff working in the school and applying for places will be facilitated

  • Children from local catchment area

  • Other applicants

  • Availability of appropriate supports and resources to prospective applicant

  • The time of the school year


In accordance with the Educational Welfare Act 2000, the BOM will notify parents of their decision within twenty-one days of the closing date for applications. For applications received after the closing date, parents will be notified of the decision of the BoM within 21 days of receipt of the application. If the BOM using the criteria stated above decides not to enrol a child, parents will be informed of their right to appeal this decision under Section 29 of the Education Act.

All children enrolled, are expected to comply with and support fully the school’s Code of Behaviour, Anti-Bullying Policy, as well as the school’s designated policies on Curriculum, Organisation and Management.

In the event of enrolment exceeding the number of places available, the following criteria will apply:  


  • Whether there are siblings of proposed new entrant, already attending the school

  • Children of current staff, including ancillary staff

  • Children living within local catchment area (parish of Ballyleague.

  • Children living outside catchment area

  • In the event that there are more applicants within any category, than there are available places, priority will be given to children within the particular category in order of age, starting with the oldest.


The board of management is bound by the Dept of Education and Skill’s Rules for National Schools, which provides that pupils may only be enrolled from the age of 4 years and upwards.

Admission Day/Date:  Junior Infant pupils are expected to attend school from the 1st day of the new school year. Admission to the Junior Infant class takes place once a year (August/September). Children who are four years old after September 30th will be admitted to Junior Infants, subject to enrolment criteria in the following school year.

Enrolment of Children with Special Needs: The criteria used in decision making with regard to enrolment apply to all children including children with special needs.

The school has strong links with the preschools and local services including the HSE, Brothers of Charity, REIS etc. so in general, the school should be aware before the closing date for applications of the special needs of children, due to start school


Parents are asked on the application form to list, detail and attach any reports or assessments or needs their child has had since the time they were born, or any concerns they may have about their child's behaviour or needs. Reports are requested to assist the school in establishing the educational and caring needs of the child relevant to his/her disability or special education needs and to profile the support services required.

Following receipt of the report, the Principal on behalf of the BoM will assess how the school could meet the needs specified in the reports. If necessary, a full case conference involving all parties may be held. If the Board of Management becomes aware in September (or earlier or later than September) that a child with special needs had no previous referral or assessments or parents did not disclose the needs of their child on the application form or withheld reports, the child's admission to the school may be deferred until the BoM has time to read the reports, assess the needs and apply for/organise the resources required to meet the needs of the enrolled child.

Following consultation with relevant external agencies and examination of reports if the BoM deems that resources are required to meet the child’s needs, the principal, on behalf of the BoM will apply to the Special Education Needs officer (SENO) for these resources which may include for example access to or the provision of any or a combination of the following: teacher for special needs, special needs assistant, staff training, specialised equipment or furniture, building such as a ramp for wheelchair access, transport services or other. The BoM in consultation with the DES and NEWB may arrange home tuition for the enrolled child until the resources they need are available in the school.

Every effort will be made to install the resources the child needs quickly in school with the intention of admitting the child as speedily as possible.

Pupils Transferring: Pupils may transfer to Ballyleague N.S, at a time as is practicable, at the beginning of a new school term and based on foregoing criteria outlined in this policy.  Transfers are subject to the agreed enrolment policy, available space, and in some cases, the approval of the DES, and the provision of the Welfare Act, where details of the previous school attendance and educational progress may be required.

Should a pupil transfer  from Ballyleague N.S. to another school, there is a legal obligation to share information in relation to attendance and educational progress, when the child has been placed on the register of the second school, and not before, in compliance with Data Protection legislation.

School Policies Relevant to Enrolment: The following policies are provided in the schools information booklet on enrolment:  

Ballyleague N.S.     Guidelines for Parents,

                                Code of Behaviour

                                Parental Complaints Procedure

                                Acceptable Use of ICT     

                                Safeguarding Statement

                                Homework Policy

                                School Ethos

Anti-Bullying Policy, Code of Behaviour are also on the school website and are available in hard copy on request.  The Code of Behaviour, outlines the procedures for suspension and expulsion in complaince with NEWB guidelines.  The school's policy on attendance is also on the school's website.

Medication: Parents are asked to inform the school in writing if their child suffers from any long term or short term illness and if their child is on medication. No staff member can be required to administer medicine or drugs to a pupil.


In exceptional circumstances the BoM will make arrangements for prescribed medication to be given to children for example children with diabetes, epilepsy or an allergy. A staff member who, with the consent of the BOM, does take on the responsibility for administering prescribed medicines takes on a heavy duty of care to discharge the responsibility correctly.


Parents contact the BOM in writing in relation to the administration of prescribed medication [See policy on Administration of Medicines]. Un-prescribed medication is not administered by staff.


Refusal to Enrol on grounds of “Exceptional Circumstances”: The Board of Management of Ballyleague N.S, reserves the right, in its enrolment policy to refuse enrolment in exceptional circumstances:

(a)  The pupil has special needs such that, even with additional resources available from DES, the school cannot meet such needs and /or provide the pupil with an appropriate education


(b)  In the opinion of the Board of Management, the pupil poses an unacceptable risk to other pupils, school staff and /or school property.

Should such circumstances arise, the parent/guardian has the right to appeal. The parent/guardian should be notified of his/her right to appeal under Section 29 of the Education Act 1998, by the Chairperson/Principal.

Approval of the Patron: This policy is published on the school web site and complies with CPMSA Enrolment Review.


Monitoring: This policy will be monitored by the Board of Management on a regular basis. The principal will report to the Board of Management regarding the process of enrolment, on commencement, in February, each year, and regularly thereafter, until enrolment is complete.

Review: This policy will be reviewed by the board of management and whole school staff in April 2020 or sooner, if deemed necessary.

Communication /Circulation of Enrolment Policy: This revised Enrolment policy will be made available on the school’s web-site. Hard copies will be made available to parents/guardians on request.

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Tel: 043-3321906

E-mail: ballyleaguens@gmail.com

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Ballyleague NS


Co. Roscommon N39 PX49